How we organise our team

Over the course of the past 6 weeks we've had to make a lot of changes to how we coordinate as a team and manage our workflow:

• Weekly Monday meetings: including an agenda to structure meetings (decided in week 2), placing a time limit (2 hours max) and writing down a list of outputs we'd like to achieve at the end of each meeting we have (decided in week 3).

• Blogging: initially we agreed to have blog posts up by the Friday of each week, but this was changed to Mondays so we had the weekend to write up something. In week 4 we also decided to start tagging our blog posts so we had a better way of sorting and navigating through all the information we were contributing individually.

• Google Drive folder: used for us to store documents etc. We also upload more timely documents to the Facebook group.

• Minutes: previously we were uploading them to our team's Google Drive folder, but having them on the blog made them a lot more visible for us and they acted as a good reminder of the tasks we wanted to accomplish for a particular week.

• Google Calendar: instead of just having a paper copy of the plan we submitted with the team charter, we decided to have the calendar online and linked to on both our blog and Facebook group page as a reminder of where we are in the project time-wise. 

• Communication: we tried a couple of different things (WhatsApp group, Facebook group, Mobile numbers). Ultimately we've fallen back on using our Facebook group for most of our communication. We have use it to coordinate meetings, deal with admin tasks and discuss issues that come up in between our Monday meetings.